The Event Report is one of our main ways to capture the fun and energy of parkrun and broadcast it out to the worldwide parkrun family. It is really important to get the tone and content right if we are to get the most benefit from this important weekly publication.
This document describes the way we approach writing the report each week and will help volunteers maintain the high standards and consistency that previous authors have set.
The report is set up on the back-end of the website as a "New Post". Not everyone has the edit permissions to login and do this, so the report is generally prepared in MS-Word and then converted. Most folk have access to MS-Word and it enables you to include photos, text and tables, as you require for your write-up.
Feel free to take notes before, after and even during the event, and especially at the Offering for coffee afterwards. You will find your parkrun colleagues only too willing to suggest items to include in your write-up.
There is no pressure to get the report submitted on the same day as the parkrun. It can take an hour or two to compile the write-up and get it looking right, so why not take your time? We generally aim to share the report on either Sunday or even Monday - so please don't feel you have to rush it!
Please include pictures in your write-up. They are so good for bringing the report to life and for drawing attention to people or things that happened. You can drop pictures into your MS-Word document wherever you think they look best and we will endeavour to put them in the same place when we convert the document onto the webpage.
You can use pictures that folk have shared on Facebook or add any that you have taken yourself.
It is important that the write-up reflects your own style and doesn't become predictable. We certainly don't need a prescriptive set of headings that you must cover. However, we have found that it is useful to include the following as a minimum then add others as you need them:
Here's some hints about how to get started with the above sections. Please feel free to build on this to make the report "your own".
In the guidance below, there are a number of references to "the results". The easiest way to get to the results is to click on a link like this:
This will always take you to the latest set of results.
To find the results for a particular event, the link needs to look like this:
You can change the number at the end to jump to a particular event.
For a full list of every event we have held, go to:
"First Timers" include all those who haven't run our trail before. That's both first-time-ever parkrunners and visitors from out of the area. You can spot "First Timers" on the results page as they are marked with a green leaf symbol.
For each "First Timer", you can copy and paste their name from the results into your Word document. That will usually bring the web link with the text, so that readers can click on the name and go directly to the record for that individual.
Here's an example pasted in from a recent result:
It's great to celebrate personal bests and really encouraging for the runners themselves. When a participant achieves a Personal Best (PB), they are identified in the results like this:
As for "First Timers", you can copy and paste the name of each PB into your report.
Link to Full Results
Of course we want folk to read the report so we don't make it too easy to go straight to the results! The link to the full results is therefore quite a long way down the document. See above for the details of how to include the link.
Please bear in mind, if you use the link to "latest results", then the following week, your write-up will point readers to the following set of results - not ideal. For that reason, please ensure you have used the link that includes the run sequence number.
Where would we be without the volunteers?
It's really important to continue to celebrate the role played by the volunteers and to encourage new ones to put their names forward.
The list of volunteers that support the particular event can be found below the full results.
We ask that all participants have a go at volunteering and there are a number of roles to choose from. For a full description of volunteering, have a look at the "Volunteer" page.
The event report provides a great opportunity to inform folk of the next few events. This helps visitors plan their trips to the Greytown Woodside Trail parkrun and also acts as a reminder to prepare costumes etc for a particular event.